If you have ever planned an event you know just how much work goes into selecting the ideal location and setting up the technology. Not to mention making the event memorable for guests. We often aren’t aware of that events can generate lots of waste and consume massive amounts of energy.
It’s time to make an alteration. In increasing numbers, people are realizing that events don’t necessarily have to leave an enormous environmental footprint. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.
Why should you consider going green at your event?
Here’s a number that might make you think The typical three-day event with 500 guests can generate approximately 2,835 kilograms of waste and consume almost 300,000 kWh of energy. This isn’t just an impressive number, it’s also a great chance to make improvements.
Attendees today are concerned about sustainability. They want to know that their favourite brands and businesses are living up to their claims. When you take steps toward sustainable event planning, you’re more than only helping the planet, but you’re also making your audience aware that your values go beyond the stage or the screen.
Simple Waste Management Strategies to reduce the amount of clutter
We must begin by tackling garbage. The mess that accumulates during events can be the best gold mine. This includes single-use items and food scraps, printed materials, and brochures that no one reads. But with a little intention, sustainable waste management is easier than you think.
Here are a few small adjustments that can make a big impact:
1. Replace disposables with compostable, or recyclable alternatives.
2. Instead of printed event program make use of apps or QR codes instead.
3. Give away leftovers. If you are working with caterers you can ask them to give away excess food items to local charities.
4. Establish recycling stations in order to assist participants to dispose of their things in a responsible manner.
It’s not perfection that matters however, it’s the growth. Every bit of waste you reduce or divert can be considered a victory.
Management of Energy Like A Pro (Without Being One)
Making smart energy decisions does not require an expert engineer. Knowing how much event energy consumption is the first step towards changes. When we talk about strategies for managing energy in events does not mean you have to sacrifice the comfort of your guests or technology, but paying attention to how you make use of them.
Here are some simple ways to decrease energy consumption:
1. Pick a venue with sustainability certifications, or renewable energy sources.
2. Utilize energy-efficient equipment as well as LED lighting for displays and AV.
3. Host hybrid or virtual elements to cut back on venue and travel costs.
4. Keep it simple. The most efficient setups consume less energy.
The aim is to create an experience that’s as powerful but uses less resources.
The GreenUP Checklist: Your Secret Weapon
If you’re not sure where to start with your event, tools like the GreenUP Checklist can make life significantly easier. It breaks down each step into easy, actionable steps.
This checklist is based upon the United Nations Sustainable Development Goals so that you can be sure you are aligning yourself with something bigger than your event.
You can make a difference
In the end, creating sustainable events isn’t about becoming perfect it’s about being intentional. You can assist in helping the event industry shift to an improved place by following the smallest or most important steps.
The audience will remember the outstanding speakers, the entertaining interaction, and the reality that your event did not feel wasteful or outdated. So, take the initiative, make sure you are a good leader and let your attendees know that taking care of the earth is part of the experience.